January 2026 Board Meeting

President -  Mary Benin 

• Call to Order meeting in Gateway MPR 2 at 1:30 PM
• Roll call -present-Mary Benin, Bart Ostro, Bert Sebilia, Lori Davis, Shrey Trevedi, Roger Emanuel, David Hickey
• Report on Meeting with RWC Planning Committee

Vice President - Bert Sebilia

Secretary - Barbara Landberg

• Request Approval of December Minutes
• Roger Emanuel stood in for Barbara as secretary

Treasurer - Bart Ostro

• During the period from Jan. 1, 2025 through Jan. 14, 2026 the largest costs were for the Holiday Party ($5,500.) , affinipay admin ($180.) and charity to White Pony ($250.) which was matched so our actual contribution was $500. Membership and ball machine fees totaled $3,700. Total payments for the holiday party were approximately $2500. with 98 people attending. Our current balance is $15.2 K. Attached is the Fiscal Report for Dec. 2025/Jan.2026,

Tournaments - Richard Schulman

• Please help find someone to assist this year with tournaments with the idea of taking over this roll next year
• People suggested were Hans Boerner/Kathy Price, Barry Devine. Who knows them best and can make the contact?
• Do we want a Wildcard in February? The Board suggested having the first Wild Card in March
• Tentative date of 4/18 for the Villages coming to Rossmoor
• I will be putting together the Wild Card schedule for the rest of year asap.
• NEW WAYS TO MARKET RTC -- one way is to partner with other organizations.  There are so many things we could do.  How about putting a small team together to do this?

Social - Shrey Trivedi

Membership - Lori Davis

• As of January 19th we have 214 paid members which is similar to last year

Facilities - David Hickey

The repaired sun shades have been reinstalled and they have a 10 year guarantee.

The windscreens have been raised for the winter.

The ball mower has been repaired. We will see if the repair will last. A new ball mower cost about $1,000 including freight and taxes.

Publicity - Roger Emanuel/Linda Hague

Information Technology - Chris Slee

• Completed year end process to set up for 2026 membership

• Trained Shrey, Linda, Richard, Bart, Bert, Roger, David, Mary and Barbara

• [With Linda Hague] switched the monthly newsletter from an email to a blog post so that they appear on the front of the web site and make the site more lively. Monthly email is now a "teaser" that opens the blog. 79% of members open this on Jan 1 and 24% clicked to read the news.

• [With Shrey] Trained Shrey on "image albums" so that he could post the Holiday Party pictures to the front page . These also appear in a new page News >> News in Pictures

Old Business

New Business

• Discusss Possible New Meeting time for Board Meetings
• Discuss ways to lobby the RWC Finance Committee on January 27--have more members present and on zoom and hold up signs to designate tennis supporters, 
• Finalize sentences for new RWC MyRossmoor Tennis Page (Mary received input from Shrey and others and she will handle this.
• Decide on responsibility for maintaining and organizing supplies in the BBQ areas for the sociial events and tournaments--(Shrey will oversee this once a month or a quarter)
• Brainstorm ways to improve tournaments-
• Wildcard could be laddered event with ladder for men on 3 courts and ladder for women on 3 courts and then have playoff beween top men and women and split the teams for mixed doubles playoff.
• Brainstorm ideas for new social events or changes to existing events--Shrey suggested "Crab Feed to Curry"
• Possible Friday night gatherings for cocktails
• Brainstorm ideas regarding communication with members and non-members--
• post signs in different places about tournaments and clinics, put flyer in display case at Gateway,  articles in Rossmoor News
• Need to send message to entire club before the next general meeting about the availability of help to download or use the Wild Apricot website. Richard, is this something you could do?
• Brainstorm ideas for improving facilities
• Hang nets near walls to keep balls from bouncing back onto courts.
• Get yardsticks for each court to correctly adjust net height. 
• Have RBM investigate cracks on courts 1 - 6 and see if they can be filled with epoxy to keep them from  expanding further.
• Have members with battery powered blowers bring them to courts for cleaning. It is too cumbersome to move cords for blowers in shed to courts 3-6.
• Prepare budget for 2026-- Bart will coordinate with Board Members involved in social, tournaments, etc.

Next Meeting: February 16, 2026