RTC Board Meeting --- June 18, 2018 --- Minutes

President - Bernie Wolf

• Last month's board meeting minutes were approved
• Ron Wyman presented information on both Realistic and Bakko Wood backboards
• He also supplied handouts from the respective web sites about these boards.  Realistic product cost around $2855 before taxes.  It comes with 10 year warranty.  Bakko was around $3000.  Installation would cost extra.
• We will have to submit something to GRF before their December meeting if we want them to pay for this and consider it in their budget.
• Ideally GRF would like RTC to help finance the project.  DH distributors (who supplied Playmate ball machine to RTC) will do a site evaluation at Buckeye courts and suggest best placement.
• More studies will be done in next few months;  we may go to Fremont to try the Bakko model
  
  

Vice President - Carol Pillsbury

• Vice President's Report
• RTC Membership Outreach Committee Meeting 
• Presentation at GRF board meeting 5/31.   Carol gave 3 minute overview of RTC to board.  The Pickelball Club will be looking for additional courts because the Creekside Courts will soon be phased out.
• Carol recently met with Cinnamon Renvall, Gery Yearout, and Pauline Hanley to discuss the possible formation of an RTC Membership Outreach Committee.   The general consensus was that the Rossmoor Tennis Club is losing membership to the Pickleball Club due to the aging of the Rossmoor population.   Tennis courts at Willow Pass and Rudgear have been replaced with Pickleball courts.  Valley Vista has gone from 16 to 9 tenis courts and is now sharing facilities with Carondolet H.S.   Keeping our membership numbers involves promoting play (many tournaments this year); social events, and our excellent facilities.   Suggested outreach efforts included:
  • A substitute list at kiosk
  • An on-line listing of players who can fill into foursomes when needed
  • A self-rating system may help in this area.
  • Promoting social events with advertisements before and after event at kiosk and on line
  • More email blasts
  • A survey of members about number and types of events
  • Spacing out social events social from competing events by other clubs e.g. Christmas party at same time as many others.
• Carol suggested this be a committee that meets at least twice a year or as needed.   This committee would include V.P, Social Chairperson, Membership Chairperson, and at least two additional RTC members.   The next step: survey questions at next open board meeting regarding social and tennis events
  
  

Secretary - Les Hoskyns - away

• Secretary's Report --- Bernie recorded this meeting's minutes
  
  

Treasurer - Barbara Schwartz

• Barbara gave Treasurer's Report including bank balance and results from recent social activity
• Barbara has suggested the establishment of a long range financial planning committee
• Barbara will present financial survey items at next month's General Membership Meeting
  
  

Tournaments - Chris Slee

• The Memorial Day Tournament was successful.  New handouts (showing partner and opponent names and court assignments) are working very well.
• Trilogy Rio Vista tournament was quite successful thanks to the hard work of Rob Ingalls and Sally Nordwall.
• Upcoming Trilogy Brentwood mid-July will be organized by Muriel Luck.
• We had a successful match at Orinda Woods.   They will come here on August 5 for rematch.
• Chris explained that Wildcard starts Jan, Feb, March and perhaps have a 2nd Saturday of the month option in the event of rain-out.  Tournaments otherwise are April to Mid November
• Chris discussed the Orinda Woods ad-hoc and their request to sanction a return event on August 5
• General discussion of tournament scheduling etc.  We cancelled the June Wild Card for reasons of overcrowding
• General discussion of how we can modify the formats of A and B level events so as to encourage more participants at mid / lower levels?
• Chris provided an update on the Ball Machine Clinic
  
  

Social - Marian "Cinnamon" Renvall

• Approx 20 RTC members attended the joint Kentucky Derby party
• Summer BBQs are coming up.   Cinnamon is looking for lead person but already has lots of help.
• Cinnamon discussed a number of planning details for the annual Holiday party.
• Cinnamon discussed the Kentucky Derby financials, the summer barbecues, and the upcoming summer picnic.
  
  

Membership - Larry Fredricks

• Membership report --- we have 213 members and 42 ball machine users
  
  

Facilities - Bill Van Wagoner

• We had to reorder handle replacement for 2 sheds by court 6.
• Sign-in data:  We had 1422 hours of play for May 2018.   That is 46 hours of play per day in May 2018
  
  

Publicity - Dave Blanchard - away

• Publicity report --- publicity updates provided by others
  
  

RTC Information Technology Committee - Chris Slee

• Chris is planning a training session for board members on how to add events, submit articles, add photographs,  etc.Info Tech Committee meeting progress report
• Chris is exploring ways that the team captains can use our the web capacity to better advantage
  
  

Old Business

• No old business items.
  
  

New Business

• No new business items.
  
  

Next Board Meeting - July 16, 2018 - Creekside, Fairway Room Open General Meeting

Location Bunker Room