Holiday Party Procedures
- The RTC Social Chairman appoints a volunteer to run the new year's party. As soon as this is done, a room is reserved with the Rossmoor Activites Department, for the Saturday before Christmas.
- The Holiday chair person selects a committee to help plan the next Holiday party. A theme is selected. Notes from the past event are reviewed. A preliminary budget is discussed.
- 9 months prior; Music is considered and the appropriate persons are hired and booked.
- 8 months prior; Caterers are interviewed and the selected one, plus menu, are booked for the event.
- 5 months prior; The committee meets again to set up responsibilities, such as reservation procedure, fees, greeters, set up crew, etc.
- The centerpieces, flowers, and other decorations are determined and any advance purchases are made or ordered.
- A budget is now presented to the board for their approval.
- 2 months prior; Wine is purchased, and the Invitation is designed. The invitation or announcement are shared by posting the flier, sending an email blast, adding it to the website, and giving information to the RTC's designated Rossmoor News contact person so the event can be advertised in the paper.
- 1 month prior; Final checks are made on all the contracted vendors. All club owned objects are assembled and checked.
- Afternoon of the event; The committee assembles the centerpieces and sets up the tables, the room, and the bar area.
- THE EVENT; The committee monitors all aspects of the evening..................and then summarizes the event in a post-mortum. A summary of expenses are given to the RTC Treasurer, and a report is submitted to the Social Chair of the club. Since this is such a congenial group of men, women, singles and couples, this party is always a highlight of the year, and the Holidays.
Valentines Party Procedures
Other 01 Party Procedures
Other 02 Party Procedures
Other 03 Party Procedures
