RTC Board Meeting --- December 17, 2018 --- Minutes

President - Bernie Wolf - away

• Carol Pillsbury presiding for Bernie at today's meeting
• Introduction of new 2019 RTC board members
• Approval of November 2018 General Meeting minutes
• Pickleball court status
  
  

Vice President - Carol Pillsbury

• Vice President's Report
  
  

Secretary - Les Hoskyns - away

• Private Scheduled Games feature on the website is working, but is not getting much use
• Website's Login/Logout procedures have been considerably improved to address the problem above
• Incoming RTC Secretary responsibilities will be assumed by  Joyce Decker
  
  

Treasurer - Barbara Schwartz

• Treasurer's report --- approximately  $11,000 in bank;  still have party checks coming in;  awaiting Creekside bill;  CJS have approx. $500 in expenses
• Discussion regarding what software should be used by the RTC Treasurer
• Potentially search for accountant skills in April to plan on a Barbara replacement
  
  

Tournaments - Chris Slee

• Wild Card Championship
• Have to find team captain for January 2019
  
  

Social - Marian "Cinnamon" Renvall

• Holiday Party report --- 89 people attended vs. 119 and 113 from previous years
• 2019 Holiday Party date discussed
  
  

Membership - Larry Fredricks

• Membership report – 105 club members;  26 ball machine subscriptions
• Met with Terry Quinlan to review procedures
• A printed directory that is mailed to each member was decided upon at last (General Membership) meeting.   Chris will assist in it's production and mailing.
• Web site will now include a ball machine membership list
• Membership renewal/s will be sent out
• Incoming RTC Membership responsibilities will be assumed by Terry Quinlan
  
  

Facilities - Bill Van Wagoner

• Facilities report
• Cracks on the court, money will be budgeted in 2020.  Cracks with vertical displacement should be reported to MOD
• Sign ups, board should be able to challenge and haven’t signed up --- send out an email to stress the importance;  RTC needs the documentation
• Cracks on the court, money will be budgeted in 2020.  Cracks with vertical displacement should be reported to MOD
• First Aid Sign is illegible --- also need new signs for Cold Packs, Lost and Found, etc.
  
  

Publicity - Dave Blanchard

• We will be losing Maureen's support at Rossmoor News
• Incoming RTC Publicity responsibilities will be assumed by Ken Steiner
• Started transitioning portions of the job to Ken Steiner
• Les will help Ken get started with getting event write-ups onto the website
  
  

Information Technology - Chris Slee

• Procedures for Officers to help turnover
• Chris is changing over entries on website for changes in officers and responsibilities
• Les will continue to help Chris with website administration
  
  

Old Business

• Nonresident members --- Rossmoor clubs are allowed 20% of members from outside;  previous decision is to stay with the 4 'grandfathered' members;  decision: stay with this approach;  in 2020 we will increase non-resident dues to $100 per year
  
  

New Business

• Outgoing officers are requested to document how they do their jobs as they turn over responsibility to incoming officers.   These will be incorporated into the web site.
• Web site will now include a ball machine membership list
• Flowers sent Marcia Perry who is recovering from an injury
• Carol will clarify who is approved and insured to be an RTC Teaching Professional
• Approved recognition award for previous presidents
  
  

Next Meeting - January 21, 2019 - Creekside, Bunker Room