RTC Board Meeting Jan 15, 2018 --- Minutes

President - Bernie Wolf

• Bernie secured approval of December 2017 Board Meeting Minutes
• Bernie welcomed new RTC board members
• Update Ball Machine Clinic --- Sheri Endicott had ten participants at the first Ball Machine Clinic on Jan 12.
  
  

Vice President - Carol Pillsbury

• ...
  
  

Secretary - Les Hoskyns

• Les will complete the 2017 Event History using information provided by Ron Wyman
• Les, Bernie, and Dave will meet to review getting event history content onto the website
  
  

Treasurer - Barbara Schwartz

• Barbara presented a new RTC budget format and end of year report
• Barbara still needs invoices for some 2018 social events.
  
  

Tournaments - Chris Slee

• We've started recruiting volunteers to direct tournaments among previous directors and wild card participants
• Chris Slee is recruiting members to run 2018 Wild Card tournaments.   Trilogy has suggested a format change for our next tournament.
  • 4 doubles / 2 mixed / 2 womens
  • 6 doubles / 3 mixed / 3 womens
• Board discussed and favors the 4/2/2 option as it would take less time
• Chris will be organizing the Feb wildcard
  
  

Information Technology - Chris Slee

• RTC members will be able to log on to the website using a password composed of first name initial followed by the first five letters of the last name.
• RTC members will be able to contact board members through the website.   Emails will then be forwarded to board members' personal email.
• RTC board members will have access to all content on the web site.
• Instructions are on the website homepage on how to put a link to our website on a phone or tablet.
• Newsletters a.k.a. email blasts were discussed as follows:
  
  • driven from membership lists
  • 2018, Board
  • Upcoming: Support for Teams, etc.; automatic forwarding to Rossmoor News 
• Online membership information --- 2018 membership information has been imported to the website
  
  • this information drives RTC groups, RTC mailing lists, etc etc
  • online membership payments are anticipated in the future
• 2018 Membership Directory --- after discussion, the board decided not to provide the 2018 directory in booklet form.  Instead:
  
  • An online directory will be available.   Members will be able to access this information by logging onto the website
  • A PDF file version of the 2018 Membership Directory (located on the website) which each member can print
  • A PDF file version of a directory addendum (located on the website) which each member can print as needed
• Web site enhancements
  • Event calendars will be available for all RTC tennis groups
  • RTC board members can now add events, submit articles etc
  • Ticket system for problems, upgrade ideas etc.
  • More Help
• Beta Content ... to preview new capabilities
  • Club email addresses for each board position with an online form to submit messages
    
    

Social - Marian "Cinnamon" Renvall

• Cinnamon reported on this year's upcoming social events
• There will be a 2018 Valentine’s Party on February 14, 2018 at Fireside Room at Gateway
  
  

Membership - Larry Fredricks

• Larry reported that the club has 192 members and 35 subscriptions to the ball machine.
  
  

Facilities - Bill Van Wagoner

• Bill reported on facilities to include new lock for ball machine locker, processing used balls, clocks, and signage on gates reminding people to close them as they leave?
• Bill presented his facilities report which included:
  • a new center net tie-strap on court 5
  • concerns about cracks in court surfaces
  • replacement of old rollers and squeegees
  • member requests for a back board
  • low water fountain pressure
  • a longer extension cord for the ball machine (board authorized purchase 100 foot cord)
    
    

Publicity - Dave Blanchard

• Dave reported on publicity transition function from Ron Wyman and Joan Warner
• Dave, Bernie, and Les will assure that event results get onto the website
  
  

Old Business

• ...
  
  

New Business

• Discussion of concerns raised in Linda Davis email re making courts available when there is clinic and team match overlap
• Buckeye Court usage on tournament and team play dates was discussed.   In order to leave some courts available for individual games, it was decided that teams will use a 4/2 split (four teams start on courts 3-6 and 2 teams start later as courts 1-6 become available) for future tournament or team play when courts 1 and 2 used for clinics.
  
  

Next Board Meeting - February 19, 2018 - Creekside, Bunker Room

Location Bunker Room Creekside