October 2024 Board Meeting

Registration is closed

Everyone should check their job descriptions and let Mary know if anything needs updating or correcting given the new website and changes in roles over the past years. ( (Note that any proposed major change to current duties of any officer must be approved and voted on as needed at subsequent Board meetings.)

Apology to David Hickey for not including him in list of members being notified about completed minutes
A card will be sent to Pam Maloney since her husband, Mike had Open Heart Surgery

Monthly report as of 10/19/2024 : RTC has $10,162.70 total funds and our biggest expense this past month was awnings for the courts

Great Wild Card on 10/5-5 rounds
We will switch to 6 rounds going forward for all wild cards
The Villages went well...except for the playing--Mary was a huge help organizing
New thought for the November Tournament -NOT a WILD CARD but maybe have Mixed Doubles instead or have it as an invitational
After much discussion it was decided to not have the November Wild Card this year
Consider not doing The Villages Tournament next year or once a year instead of twice since it is about an hour and a half away. Richard will speak to the person from The Villages and see what they think about changing to an annual tournament instead of semi-annual, with RTC hosting the 2025 tournament.

Gina Injayan has volunteered to help with the Holiday Party and Jerry Robinson will be in charge of the BYOB, Maria has 4 women to help with serving and clean up
Laura has not yet received quotes from caterers and the Board decided to charge $20. per person for the holiday party with attendees bringing salads and appetizers
Laura will prepare a list of tasks for the Holiday party that Board members will be assigned

216 total membership
84 Ball Machine Users
27 New Members since 1/1
Postponement of New Member party since only 6 people responded with a yes
2025 Membership Renewal status --all renewals will be on the website with credit cards

1,920 players for the past 30 days
Newer used balls rotated for the ball machine yesterday
New awnings are up on 2 courts
Attendance remains strong for the Friday ball clinics, with 8 people at the last Ball Clinic

Would like input for future newsletters
Laura suggested that the back of the USTA magazine has excellent ideas and she will send a screenshot to Linda

Old Business

Update on room reservations for 2025 by RTC: A meeting was held with GRF room reservations in September to request all "legacy dates" for RTC social events. It is expected that we will hear back in November confirming the requested room reservations.
Given that RTC is not being charged for the Buckeye BarBQ area, we may consider having the New Member Gathering there in 2025 instead of at Stanley Dollar Clubhouse
Two new awnings were ordered by GRF, purchased by RTC , and installed by GRF on courts 4 and 6

A brief review of the agenda for the November 18th General meeting was held. The General meeting will include an Open Forum, a request with a sign-up sheet for volunteers to help/assist with 2025 Wild Card Tournaments and for possible other 2025 Tournaments , and a request for volunteer(s) to take charge of a new custom RTC hats/shirts project. Also, a brief presentation on the 2025 membership renewal process will be made.
Mary offered to set up a 2025 tournaments calendar for sign-ups at the meeting.
New 2025 proposed Slate of Officers by the Nomination Committee : Bart Ostro, Lori Davis, and Barbara Landberg have volunteered to fill Treasurer, Membership, and Secretary positions. The proposed slate will be posted at the Kiosk including a notice regarding the open 2025 positions to give other people a chance to step forward
Voting on the 2025 RTC Board members will take place at the General Meeting