Board Meeting

President -In Al Peters absence, Emily Van Vleet presided over the meeting

Vice President - Emily Van Vleet

• Roll Call all present exept Al Peters
• Review/Approve Minutes of May 15th Board Meeting

Secretary - Barbara Landberg

• Cards of Congratulations were sent to Al Peters, Pam Maloney, and Yvonne Merrick for representing RTC at the Pacific Coast Seniors Tournament in Berkeley. Al and Pam both were winners and Yvonne was a strong contender.

Treasurer - Ken Steiner

• Tennis Club Report for Jan. 1, 2023  through June 18, 2023
  Summary Statement
  			Actual	Budget	Difference
  Income
  	Ball Machine		2,545.00	2,700.00	-155.00
  	Membership Dues		6,585.00	6,900.00	-315.00
  	Social Events Income		2,460.00	5,000.00	-2,540.00
  	Other Income		105.00	0.00	105.00
  Total Income			11,695.00	14,600.00	-2,905.00
  Expenses
  	Operating Expenses		1,998.03	3,400.00	-1,401.97
  	Social Event Expenses		4,004.05	9,900.00	-5,895.95
  	Club Match/Tournament Expenses		560.92	1,300.00	-739.08
  Total Expenses			6,563.00	14,600.00	-8,037.00
  Net Income			5,132.00	0.00	5,132.00
  	Checking Balance: 1-1-2023		$10,300.33
  	Checking Balance: 6-18-2023		$15,432.33

Tournaments - Iekuni "Ike" Ichikawa

• 1）Results of the Post-tournament Survey from 5/29 Memorial Day Tournament.--Most people had positive comments but felt that the new format wasn't explained clearly and that people were confused.
• 2）Revised protocol for sign-up and recruitment for tournaments based on the past confusions, mistakes and complaints. Now all sign ups will be on line.
• Saturday July 1st will be a Wild Card Tournament from 8:45 to 11:30

Social - Laura Townsend

• Summer BBQs review
• When other groups or clubs use the Buckeye facility, they need to see that things are cleaned up better because raccoons have been getting into the garbage and leaving a mess. Laura will contact Ann Mottola.
• We have been getting small turnouts for Saturday night barbeques. Should we ocnsider every other week? We should ask Lenny how he feels and if he would like other people to help out or take charge.

Membership - Terry Quinlan

• 216 members currently
• 72 Ball Machine
• 20 new members since 1/1/23
• New member tournament--Saturday, June 24th at 8:45 11 men and 7 women had signed up ,  Carol and Linda will help with food, 

Facilities - Jerry Quinlan

• May Court Usage--1570 which comes to about 51 players per day
• The repaving committee is in the process of soliciting bids
• $125,000 that was allocated is not nearly enough. There are pipes under courts 5 & 6 so they are in worse shape than courts 3 &4 
• Proposing to do only courts 5 and 6 this year and have them ripped up and completely redone
• The next phase would be courts 3, 4, and then 1 and 2
• It is important that we have a rotating plan for every year to keep up the courts and do it in properly with more funds allocated

PUBLICITY --Linda Hague

• Roger has been writing up the men's tournaments 
• The news has recently been unbalanced with Pickleball getting lots of articles in the paper  

Information Technology - Chris Slee

• No Report

Old Business

• Donation Drive for Oakland Recreation Department 
• Update on Meeting with Ann Mottola of GRF on June 5th Al will send and invitation for her to come to the July  open meeting
• Update on RTC Website Platform Review and Proposal for Adoption of New Club Mangement Software
• The current solftware requires major upgrades and expensive work
• 2 teams met several times to investigate a few options for a new website
• A motion was made and approved by the The board to pay the fees for WILD APRICOT software for one year. Several clubs (Trails Club, Computer Club, Pickleball  and Bocce ) are using this software.  We could do membership on line and pay on line, renewals and reminders, e mail blasts, events, invitations etc.
• A tech committee needs to be created for developing the Wild Apricot platform for RTC. An e-mail blast regarding the formation of the tech committee needs to be sent out prior to the July general meeting.
• It also has a phone app. 
• Membership  at level 1 is $75. per month (with 10% discount the first year). If we prepay for 2 years we get  15 % off.
• It was suggested that a tech committee could get started adding content.
• We should try to encourage GRF to have an umbrella account for lots of clubs to benefit.

New Business

• Women's Teams  for 2023 and 2024--2 teams Senior B1 55 + with Carol Pillsbury and Laura Rosenzweig as captains
• and Super Seniors 65 + with Mary Benin and Terry Quinlan as captains
• RTC has agreed to l pay for registration and balls for the teams. The teams will need to both pay $125. as a registration fee to the East Bay Women's League. (EBWT).
• The Super Seniors will have approximately 7 home matches between October and April On Fridays starting at 10:00.
• The Senior B1 team will have approximately 9 home matches on Mondays starting at 10:00.

Next Meeting ... July 17th at Creekside in the Fairway Room