Rossmoor Tennis Club - Incoming New Director

Take possession of balls, Excel spreadsheets, tournament kit bag, Powerpoint for notification signs etc. etc.

Maintain the tournament kit bag, kept in the east most storage cabinet including markers, clip boards, name tags etc..
- Social Director relies on name tags from Tournaments
Maintain an inventory of balls, typically Penn balls bought at Costco
- Team captains, tournament captains are responsible for picking up balls from Director's residence
Work to keep volunteers committed and recruit backups

Determine approximate schedule for next year, available both online and at the back of last years Membership Directory
General Meeting -- recruit volunteers for next year's tournament schedule

Coordinate with The Villages San Jose to finalize dates
Work with event sponsors for other external meets to work on dates
Publish the Calendar on the web site along with the names of volunteers associated with each event

Tournament Procedures are detailed in the Related Articles
General Procedures is in Tournament Common Procedures, under Menu >> Admin >> Procedures >> Tournaments
General principle -- get organized two weeks before internal events, three weeks for external meets, Memorial Day and Halloween tournaments
- Post a sign up sheet at the kiosk ... use the RT Notices.pptx Powerpoint to create the notice in a standard, branded format
- Email the club announcing the tournament ... usually easiest to find an existing email, select it, copy it and rename things to reflect the new event
Email the Volunteer Tournament Captain ...
- a copy of Tournament Specific Procedures by creating a PDF from the web site. Remind them of the photo rules etc.
- the Excel spreadsheet for generating rotations etc.
Be ready to act as standby for
- event promotion [follow up Newsletter eMails] ... best to use the existing email for the event, edit it, and resend it to all the club members
- help creating tournament rotations with the Excel spreadsheets
- finding additional players, usually by going to team captains or Membership Director
Ensure that the Captain follow thru with a report to Publicity and the Rossmoor News, expenses to the Treasurer and results to Tournaments
Maintain a list of results during the year [1st, 2nd, 3rd place] for later use in the Tournament of Champions